The AP Billing Clerk position requires proficiency in transactional business processes. The Representative will perform a variety of routine accounting functions under general supervision and in accordance with standard procedure. The successful incumbent will effectively confer with managerial or technical personnel, other departments, or contractors to resolve problems.
Responsibilities:
- Full-cycle accounts payable process. For example, matching of invoices, receivers, and purchase orders.
- Obtain invoice approval, lien waivers, and letters of credit.
- Verification of approved insurance, bonds.
- Reply to assigned queries correctly, efficiently and communicates in a timely manner.
- Research source documents and prepare simple accounting reports.
- Reconcile vendor accounts.
- Develop and maintain positive working relationships with vendors, central procurement, job site and project management.
- Complete special projects as required by manager.
- Maintain rental tracking spreadsheets.
- Track status of major subcontractor / vendor lien waivers required and received.
- Participate in Invoice Transaction Log meetings. Update Invoice Transaction Logs and notes.
- Other duties as assigned.
Requirements:
- Must have high school diploma or equivalent.
- Minimum of one-year related accounting.
- Solid working knowledge of Excel(beginner/intermediate) and Microsoft office(Teams and Outlook – used daily) products.
- Excellent written and verbal communication skills (AP Clerk will be required to interact with internal and external customers).
- Deadline driven.
- Attention to detail.
- Multitask.